Polarforschung performs a single-blind peer review. However, it is up to the referees to reveal their identity. Once the manuscript has been registered (as a regular manuscript or part of a special issue), the author will receive a manuscript number from the online editorial support system, the Copernicus Office Editor, and will be asked to upload the manuscript files as described in the manuscript submission.
- The Copernicus Publications Editorial Support performs an incoming inspection of the submitted files and consults the author if necessary. A plagiarism check is applied and a report is made available to the editor and referees (if applicable).
- The Copernicus Office Editor assigns the manuscript to the editor-in-chief, who then assigns it to the topic editor covering the relevant subject areas. She/he gets access to the entire manuscript.
- The topic editor nominates at least two independent referees. As soon as a referee has agreed, she/he receives the manuscript.
- Once at least two independent referee reports have been received, the Copernicus Office Editor contacts the topic editor to read these reports and to make a decision. In addition to acceptance/rejection, the topic editor can request minor revisions (further review by topic editor only), as well as major revisions (further review by referees and topic editor).
- The Copernicus Office Editor informs the author of the manuscript about the decision and provides a link to the reports of the topic editor and the referees.
- For the final decision, the topic editor either directly recommends to the editor-in-chief the acceptance/rejection of the revised manuscript for publication or consults again referees. In case of acceptance or rejection, the editor-in-chief is asked to verify the decision of the topic editor. She/he can either approve it or request additional corrections.
- The peer-review process of each manuscript is summarized in the manuscript records. Topic editors, authors, and referees have access to parts that concern them.